1. The list below are the annual/regular events the civic party are regularly invited to.
2. Additionally, the civic party receive other invites throughout the year on average this will add an additional 300 engagements to the civic year.
3. The list excludes meetings of full council, special meetings of the council and VIP visits.
4. Additional costs are incurred when DN1 (the Lord Mayor’s limousine), robes, swords and mace and Mansion House are used.
|
Month |
Event |
Civic Party No. |
Location |
Regalia |
Transport |
MaximumCosts £ |
|
May (start of civic year) |
Annual council rehearsals |
4 |
Guildhall |
Robes & Chains |
N/A |
80 (Driver costs) |
|
|
Annual council |
4 |
Guildhall, Assembly Room, Mansion House |
Robes & Chains & Sword and mace |
Taxi |
5,000 (Civic Budget) 160 (Driver costs)
|
|
|
Citizenship |
2/4 |
Mansion House
|
Robes & Chains |
N/A |
42 (MH duty Officer costs, excluding utilities) |
|
|
Gun Salute for Coronation of King Charles III |
4 |
York |
Robes & Chains |
DN1 (Limousine) |
100 (Driver costs) |
|
June |
Races |
2/4 |
Racecourse |
N/A |
Taxi/DN1 |
160 (Driver costs) |
|
|
Company Merchant Taylors charter day |
4 |
York |
Robes & Chains |
DN1 |
100 (Driver costs) |
|
|
Citizenship |
2/4 |
Mansion House |
Robes & Chains |
N/A |
42 (MH duty Officer costs, excluding utilities) |
|
|
Lord Lieutenant’s Lunch (or May |
2/4 |
Various |
Chains |
DN1 |
100 (Driver costs) |
|
|
Armed Forces Day |
4 |
Mansion House |
Robes and Chains |
N/A |
56 (MH duty Officer costs, excluding utilities) |
|
|
Royal garden party |
4 |
London |
Badges of office |
Train |
300 travel |
|
|
York pride |
4 |
York |
Chains |
DN1 |
100 (Driver costs)
|
|
|
Joint Guilds service |
4 |
York |
Robes & Chains |
DN1 |
100 (Driver costs) |
|
|
St John's Eve Celebrations - Sunday 25 June 2023
|
4 |
York |
Robes & Chains |
DN1 |
100 (Driver costs) |
|
|
Joint York RBL/RAFA Annual Church Service 2023
|
4 |
York |
Chains |
DN1 |
100 (Driver costs) |
|
|
Gild of Freemen AGM |
4 |
York |
Chains |
DN1 |
100 (Driver costs) |
|
July |
York races |
2/4 |
York |
N/A |
Taxi DN1 |
240 (Driver costs) |
|
|
Guild of Scriveners Annual charter day |
4 |
York |
Robes & Chains |
DN1 |
140 (Driver costs) |
|
|
University of Hull Degree Ceremonies |
2/4 |
Hull |
Chains |
DN1 |
140 (Driver costs) |
|
|
Citizenship ceremony
|
2/4 |
Mansion House |
Robes & Chains |
N/A |
42 (MH duty Officer costs, excluding utilities) |
|
|
York Design Awards |
4 |
York |
Chains |
DN1 |
120 (Driver costs) |
|
|
Civic Trust speaking competition |
4 |
York |
Chains |
DN1 |
100 (Driver costs) |
|
|
Kohima Commemoration Service |
4 |
York |
Chains |
DN1 |
100 (Driver costs) |
|
|
York Rotary Dragon Boat Race |
4 |
York |
N/A No chains as near water
|
DN1 |
100 (Driver costs)
|
|
|
York Philharmonic Male Voice Choir: |
2/4 |
York |
N/A |
DN1 |
100 (Driver costs) |
|
August |
Yorkshire day |
4 |
Anywhere in Yorkshire |
Robes & Chains & Sword and Mace |
DN1 |
250 tickets 180 (Driver costs) |
|
|
Assize of Ale |
4 |
Mansion House & York |
Chains for proclamation |
N/A |
100 (Driver costs) |
|
|
York Races |
2/4 |
York |
N/A |
Taxis/DN1 |
480 (Driver costs) |
|
|
Citizenship ceremony |
2/4 |
Mansion House |
Robes & Chains
|
N/A |
42 (MH duty Officer costs, excluding utilities) |
|
|
Fulford show |
4 |
York |
Chains |
DN1 |
80 (Driver costs) |
|
September |
York races |
2/4 |
York |
N/A |
Taxis/DN1 |
240 (Driver costs) |
|
|
Sheriff’s weekend 2 days 1 night event
|
2 |
UK |
Robes & Chains |
DN1 |
320 (Driver costs)
200(Hotels) |
|
|
Citizenship ceremony
|
2/4 |
Mansion House |
Robes & Chains |
N/A |
42 (MH duty Officer costs, excluding utilities) |
|
|
York Archaeology Trust AGM |
2/4 |
York |
Chains |
DN1 |
100 (Driver costs) |
|
|
York Community Pride Awards |
2/4 |
York |
Chains |
DN1 |
100 (Driver costs) |
|
October |
Annual Freedom court |
2 |
Guildhall |
Robes & chains |
N/A |
100 (Driver costs) |
|
|
York Races |
2/4 |
York |
N/A |
DN1 |
140 (Driver costs) |
|
|
Legal Sunday |
4 |
York |
Robes & Chains & Sword & mace |
DN1 |
100 (Driver costs)
56 (MH duty Officer costs,) |
|
|
Clifton manor court |
2 |
York & Mansion House |
Robes & chains |
N/A |
200 drinks 100 (Driver costs)
42 (MH duty Officer costs, excluding utilities) |
|
|
Company Butchers service |
4 |
York |
Robes & chains |
DN1 |
100 (Driver costs) |
|
|
Guild Scriveners dinner
|
4 |
York |
jewels |
DN1 |
120 (Driver costs) |
|
|
Poppy appeal launch |
4 |
Mansion House |
Chains |
N/A |
300
56 (MH duty Officer costs, excluding utilities) |
|
|
Citizenship ceremony
|
2/4 |
Mansion House |
Robes & chains |
N/A |
42 (MH duty Officer costs, excluding utilities) |
|
|
York Civic Trust Annual General Meeting
|
2/4 |
York |
Chains |
DN1 |
80 (Driver costs) |
|
|
His Majesty's Lord Lieutenant Awards
|
4 |
York |
Robes & Chains |
Dn1 |
120 (Driver costs) |
|
|
Dragon Boat Challenge - Awards Reception |
4 |
Mansion House |
Chains |
N/A |
42 (MH duty Officer costs, excluding utilities) |
|
November |
Remembrance Sunday |
4 |
Guildhall |
Robes & Chains & Sword & mace |
DN1 |
2,000 (civic budget)
240 (Driver costs)
84 (MH duty Officer costs) |
|
|
York St John Degree Ceremonies |
2/4 |
York |
Chains |
DN1 |
140 (Driver costs) |
|
|
Guild of building service |
4 |
York |
Robes & Chains |
DN1 |
120 (Driver costs) |
|
|
Guild of building dinner |
2/4 |
York |
Jewels |
DN1 |
140 (Driver costs) |
|
|
Citizenship ceremony |
2/4 |
Mansion House |
Robes & chains |
N/A |
42 (MH duty Officer costs, excluding utilities) |
|
|
Company of Merchant Adventurers Venison Feast
|
2/4 |
York |
Jewels |
DN1 |
120 (Driver costs) |
|
|
York Interfaith service |
4 |
York |
Chains |
DN1 |
100 (Driver costs) |
|
|
Annual Dinner of the Yorkshire Law Society
|
4 |
York |
Jewels |
DN1 |
120 (Driver costs) |
|
|
OCAY (Older Citizens Advocacy York) AGM
|
4 |
York |
Chains |
DN1 |
100 (Driver costs) |
|
|
York Press Business Awards |
2 |
York |
chains |
DN1 |
100 (Driver costs) |
|
December |
Christmas cheer |
4 |
York |
Chains |
N/A |
External charity funded |
|
|
Citizenship ceremony |
2/4 |
Mansion House |
Robes & Chains |
N/A |
42 (MH duty Officer costs, excluding utilities) |
|
|
Elderly people’s homes |
2/4 |
York |
Chains |
DN1 |
100 (Driver costs) |
|
|
Joint Guilds Carol Service |
4 |
York |
Robes & Chains |
DN1 |
100 (Driver costs) |
|
|
Sheriff’s riding |
4 |
York & Mansion House |
Robes C chains |
N/A |
688 (Civic budget 100 (Driver costs) |
|
|
Barbican carol service |
4 |
York |
Chains |
DN1 |
120 (Driver costs) |
|
|
Carol service |
4 |
St Helens square |
Chains |
N/A |
200(civic budget) 80(Driver costs) |
|
|
Christmas day visits
|
4 |
York |
Chains |
DN1 |
100 (Driver costs) |
|
|
York Minster - Advent Procession |
4 |
York |
Chains |
DN1 |
100 (Driver costs) |
|
|
Sir John Hunt Homes
|
1 |
York |
Chains |
DN1 |
80 (Driver costs) |
|
|
Annual Meeting of the University Court |
1 |
York |
Chains |
DN1 |
120 (Driver costs) |
|
January |
Mansion House closed for cleaning |
|
|
|
|
|
|
|
Hull University AGM of the Court |
LM |
Hull |
Chains |
DN1 |
120 (Driver costs) |
|
|
Company of Merchant Adventurers Service |
4 |
York |
Chains & Robes |
DN1 |
100 (Driver costs) |
|
|
Jane Stanton service |
4 |
York |
Chains & Robes |
DN1 |
120 (Driver costs) |
|
|
Residents Festival
|
4 |
Mansion House |
Chains |
N/A |
330 (MH duty Officer costs, excluding utilities) |
|
|
St Andrew's Society of York Robert Burns Celebration Dinner |
4 |
York |
Jewels |
DN1 |
120 (Driver costs) |
|
February |
Lord Mayor’s Charity Ball |
4 |
York |
Jewels |
DN1 |
140 (Driver costs) |
|
|
Company of Butchers Dinner |
4 |
York |
Jewels |
DN1 |
120 (Driver costs) |
|
|
Citizenship ceremony
|
2/4 |
Mansion House |
Robes & Chains |
N/A |
42 (MH duty Officer costs, excluding utilities) |
|
|
Guild freemen court meeting
|
4 |
Mansion House |
Robes & Chains |
N/A |
70 |
|
March |
Commonwealth Day |
4 |
Mansion House |
Robes & Chains |
N/A |
650
56 (MH duty Officer costs, excluding utilities) |
|
|
Civic Sunday |
4 |
York |
Robes & Chains |
DN1 |
500 56 (MH duty Officer costs,) 120 (Driver costs) |
|
|
Citizenship ceremony
|
2/4 |
Mansion House |
Robes & Chains |
N/A |
42 (MH duty Officer costs, excluding utilities) |
|
|
Civic Dinner |
4 |
Mansion House |
Jewels |
N/A |
5,000
70 (MH duty Officer costs, excluding utilities) |
|
April |
Guild Freeman dinner |
4 |
York |
Jewels |
DN1 |
140 (Driver costs) |
|
|
Guild Freemen service |
4 |
York |
Robes & chains |
DN1 |
120 (Driver costs) |
|
|
Company of Merchant Taylors’ Dinner |
2 |
York |
Jewels |
DN1 |
140 (Driver costs) |
|
|
Citizenship ceremony |
2/4 |
Mansion House |
Robes & chains |
N/A |
42 (MH duty Officer costs, excluding utilities) |
|
|
Sheriffs Dinner |
4 |
Mansion House |
Jewels |
N/A |
100 (civic budget)
70 (MH duty Officer costs, excluding utilities)
|
|
|
Sheriffs’ army |
2 |
York |
Robes & Chains |
N/A |
120 (Driver costs) |
|
May (end of civic year) |
Company of Cordwainers Service |
4 |
York |
Robes & Chains |
DN1 |
120 (Driver costs) |
|
|
Company of Cordwainers dinner |
4 |
York |
Jewels |
DN1 |
120 (Driver costs) |
|
|
Citizenship ceremony |
2/4 |
Mansion House |
Robes & chains |
N/A |
42 (MH duty Officer costs, excluding utilities) |
|
|
York Races 2 days |
4 |
York |
N/A |
DN1 |
320 (Driver costs) |